On 25 May 2018, the new European Data Protection Ordinance (DSGVO) will enter into force. The updated Directives aim to strengthen consumer rights and make the handling of personal data even safer.
LSG & Langanke AG takes data protection and security seriously as usual: therefore, it is our duty to document the guidelines.
1. Who we are and what this policy is for
Welcome to http://www.lsg-kollegen.ch/de, the global website of LSG &Langanke AG, Uraniastrasse 11, 8001 Zurich, Switzerland ("LSG", "we", "us" and "our" etc.). We are a leading executive recruitment consultancy and a trusted advisor to many respected companies. We offer these clients and other parties a variety of services, in particular:
(i) executive recruitment consulting (e.g. to support clients in recruiting executives for their companies),
(ii) board consulting (e.g. executive search, board effectiveness reviews, executive assessments and vacancy filling support),
(iii) leadership strategies,
(iv) executive integration,
(v) family business consulting services,
(vi) search for CEO successors (jointly and inter alia our "services").
For more information on our services, please visit http://www.lsg-kollegen.ch/de/leistungen
In addition to the terms defined elsewhere in this Directive, the following terms shall have the following meanings throughout this Directive:
"Personal data" means data that either
(a) personally identifies a natural person or
(b) belongs to an identifiable natural person, i.e. to someone who can be directly or indirectly identified, in particular by association with an identifier such as a name, an identification number, location data, an online identifier or one or more special characteristics which express their physical, physiological, genetic, intellectual, economic, cultural or social identity, or
(c) data, which individually identifies an individual consumer and which we collect online through the Website and which we maintain in an accessible form or which
(d) we are otherwise required to protect under applicable data protection laws (in particular national, international and supranational laws, guidelines, regulations and similar privacy and data protection acts). Personal information includes, for example, your contact details such as your name, e-mail address, birthday or telephone number as well as information about your professional training and experience, your skills, your preferences, your membership of professional associations, etc.
"Sensitive personal data" means personal data revealing racial or ethnic origin, political beliefs, religious or philosophical beliefs or membership of a trade union, as well as the processing of genetic or biometric data for the purpose of uniquely identifying a natural person, health or sex life or sexual orientation data of a natural person.
"Processing" (and variations thereof such as "processing") means any operation or series of operations carried out with or without the aid of automated procedures in connection with personal data or sets of personal data, such as the collection, collection, organization, sorting, storage, adaptation or alteration, reading, retrieval, use, disclosure by transmission, dissemination or any other form of provision, reconciliation or linking, restriction, erasure or destruction.
"Page" means all websites hosted under this domain.
3. Processing of your personal data
Depending on how you use the site, your personal data will be processed as follows:
(i) “Swiss Innovation Leaders" - Declaration of Consent
"Swiss Innovation Leaders" is our series of events for executives, which they can join in order to be informed by us about important program contents.
To be included in the mailing list for the "Swiss Innovation Leaders" event, you must complete a registration. During the registration process, we ask you to provide us with certain mandatory information. This information includes your last name, first name, title, e-mail address, academic degree, current position title, current employer, telephone numbers (private/business).
We must be able to address you personally when we send you information about the event as described below.
Once you have registered, we will send you the following:
at irregular intervals e-mails with summaries of our events, which we assume to be of particular relevance to you
at irregular intervals e-mails with announcements of our next events
The personal data provided to us by you during registration will be stored and otherwise processed by us exclusively for the purpose of providing information services. We will not pass this personal data on to third parties. We will not merge, link or otherwise associate this information with personal data collected through other components of the site.
By registering and providing your personal data as part of this process, you expressly consent to the processing of this personal data as described above. You acknowledge that you are not obliged to agree and that, if you nevertheless wish to agree, you can revoke your declaration of consent and have your data deleted at any time by sending a message to firstname.lastname@example.org
(ii) Your career - declaration of consent
As part of our services, we specialize in the worldwide search, placement and integration of candidates for executive or similar management positions (each "candidate") on behalf of our clients ("client services").
If you are interested in becoming a candidate, you may provide us with information regarding your personal and professional background ("Candidate Information"), which we will consider in our client services at our sole discretion.
Candidate information is provided on a purely voluntary basis. Although the more information you provide to us, the better we can assess your potential suitability for a vacant executive or similar management position, we urge you not to provide us with candidate information that is likely to be of little or no relevance to normal hiring processes or that would not even be considered from a legal point of view. This applies in particular to sensitive personal data.
If and to the extent that you provide us with candidate information, we may contact you via any contact information you may provide in order to resolve any questions that may arise on our site or to obtain additional information from you. In addition, we may perform assessments of your professional profile and research information about your personal and professional life that is publicly available through social media services (e.g. Facebook, Google, LinkedIn, Twitter, etc.) or on the Internet, or that results from information previously disclosed to us by you, where that information may be relevant to your qualification for a particular leadership or similar management position. Any resulting information will be considered Candidate Information and will be processed as described below together with the Candidate Information originally provided by you to us through the Site.
Your candidate information is mainly processed by and on behalf of LSG. However, depending on how and where the client services are to be provided in your particular case, your candidate information may additionally be processed by or on behalf of our affiliated companies in countries worldwide (the "LSG network").Your candidate information processed by LSG and/or other companies in LSG's network may include the following:
(a) your contact details (name, address, telephone number, e-mail address, etc.),
(b) your bibliographic data,
(c) information on your vocational training and
(d) your educational certificates, vocational qualifications and certificates. In addition, they could contain the following:
(e) your professional history and information about your remuneration,
(f) information about your suitability for vacancies with clients that we compile as part of our professional profile evaluations,
(g) information about your personal and professional life that is publicly available through social media services (e.g. Facebook, Google, LinkedIn, Twitter, etc.) or otherwise on the Internet that may be relevant to your qualification for a particular leadership or similar management position, and
(h) any sensitive personal information that you may disclose to us.
Your candidate information will be passed on to third parties as follows:
Your candidate information is stored in databases. The servers hosting these databases are operated by members of LSG's network or third-party service providers acting on their behalf or under their instructions to operate the servers and they have access to them. Third-party service providers include Microsoft Corporation (India) Pvt Ltd. and domainfactory GmbH, Ismaning.
Through the databases, your candidate information is available to the consultants and administrative staff of the various companies in the LSG network for the purpose of providing client services.
We may, at our discretion, disclose extracts of your candidate information, such as your job-related training and career history, to certain clients to determine whether they are interested in you as a candidate for a vacancy in a management position or similar management position about which they have informed us. The information disclosed shall be limited to the information necessary for this purpose. We will not disclose all of your candidate information or otherwise present you in detail to a client without your prior separate and specific consent.
In this context, please note that various companies in the LSG network, most of the third-party service providers operating the database servers and some of our clients to whom we may be able to disclose extracts of your candidate information may be located in countries outside the European Economic Area (EEA) for which the European Union has not determined that they have an adequate level of protection of personal data, i.e. a level of protection of fundamental rights and freedoms substantially equivalent to that guaranteed within the European Union. Similarly, jurisdictions outside the European Union may find that the countries to which your candidate information, or parts thereof, is transferred in accordance with the foregoing, do not have an adequate level of protection.
By providing your consent as described below,
(a) you expressly and clearly agree that your Candidate Information or parts thereof, as described above, may be disclosed to recipients in countries or otherwise communicated to recipients in countries that are in compliance with applicable standards in the jurisdiction, where you reside or work, or from where you contact us, may have other, lesser or even inadequate protection of your personal information, and
(b) you expressly and clearly waive protection in accordance with these standards for information disclosed or transmitted in this manner.
As part of the client services, your candidate information can be processed for the following purposes:
(a) conduct searches for potential candidates on behalf of clients who have a vacancy in an executive or similar management position,
(b) evaluate your suitability for vacancies with clients,
(c) inform you of vacancies in executive or similar management positions that may be of interest to you,
(d) introduce you to clients as a candidate and potential future member of your management team, and
(e) review your educational credentials, professional qualifications and certificates. In addition, your candidate information may be processed for the following purposes:
(f) research information about your personal and professional life that is publicly accessible through social media services (e.g. Facebook, Google, LinkedIn, Twitter, etc.).) or on the Internet, or which may arise from information you have previously disclosed to us, to the extent that such information may be relevant to your qualification for a particular leadership or similar management position,
(g) providing integration services on behalf of a client with whom you have been hired by monitoring your integration with the client, talking to everyone involved and helping you to realize your full potential in your new role as soon as possible,
(h) contacting you, after you have been hired from a client, as a client contact for hiring other candidates or as a source of information for potential candidates for third party clients,
(i) ensuring that you will not be poached from one client on behalf of another client after hiring, unless you request to be considered for other vacancies, and
(j) operating the databases in which your candidate information is stored.
At no time will your Candidate Information be merged, linked or otherwise associated with personal data collected through other components of the Site for purposes other than the provision of client services. Your Candidate Information will be processed until you revoke the consent you provided when you provided Candidate Information to us via the site. Upon revocation of your consent, we will delete your candidate information from all databases.
By providing your Candidate Information to us, you expressly consent to the processing of your Candidate Information, including any sensitive personal data that you may have disclosed to us, as described above. This includes in particular the transfer of your candidate information or parts thereof to countries that do not have an adequate level of protection for personal data. You acknowledge that you are not obliged to agree and that, if you nevertheless wish to agree, you can revoke your declaration of consent at any time with effect for the future by sending an e-mail to the following address: email@example.com
The cookies we use can be classified into the following categories:
• Session cookies: These are cookies that allow our site to collect information about what you do each time you visit the site during a browser session. By connecting to our server, your device is assigned a session ID that can be used by our server to identify your device during the session and improve the usability of the site. These are temporary cookies that are deleted when you leave the website.
• Permanent cookies: These are cookies that are stored by your Internet browser for more than one session and become invalid after a defined period of time. Permanent cookies enable us to remember your settings and information so that you do not have to re-enter them every time you visit our site. These cookies also register how you use and interact with the site and allow us to personalize the site. For example, we can use it to change the rotation of images on the page so that different images are shown the next time you visit.
• First-party cookies: These are cookies that we store and retrieve on your device in our capacity as the body responsible for your personal data when you visit our site. This may include cookies associated with third party service providers, provided we control and determine the purposes and means of processing your personal data logged by these cookies. As a result, initial supplier cookies may log user-related personal data that third parties may access on our behalf and in accordance with our instructions and that may be processed by them on our behalf and subject to our instructions.
• Third-party cookies: These are cookies that are stored and accessed by third parties on your device, which determine the purposes and means of processing your personal data logged by these cookies.
However, we would like to point out that certain functions on our site do not work or are more difficult to use. Depending on which Internet browser you use, you may be able to explicitly reject third-party cookies. In this context, however, we would like to point out that third parties may still have access to your personal data if this data is logged by initial provider cookies.
Please read the "Third Party Services" section below if you would like more information about initial provider and third- party cookies used on our site in connection with third party services or information about how you can prevent these cookies from being stored on your device.
(iv) Third Party Services
On our site we use the following services provided by third parties:
• Google Analytics
Our site uses Google Analytics, a web analysis service of Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site.
The information generated by the cookies about your use of the site (including your IP address) will be transmitted to and stored by Google on servers in the United States. The European Union has noted that the United States does not have an adequate level of protection for personal data, i.e. a level of protection for fundamental rights and freedoms that is broadly equivalent to that guaranteed within the European Union. Similarly, legal systems outside the European Union could find that the United States does not have an adequate level of protection with regard to the United States.
Google will use the collected information on our behalf to evaluate your use of the site, to compile reports on website activities for us and to provide us with further services related to website activities and internet use. Google will not merge your IP address with other Google data. We will neither merge the information received from Google with personal data collected through other components of the site nor link or otherwise associate such data.
• Disable Google Analytics
In the latter case, a deactivation cookie is placed on your device to prevent future collection of your data when you visit this site. However, we would like to point out that the cookie for deactivation only applies within the Internet browser that you used to access the above link and that it only applies until you delete the cookie for deactivation.
(vi) Personal data of children
Our site and services are not intended for use by minors, and we do not want to collect information from minors. If a parent or guardian of a child believes that their child may have provided personal information to us, please write to us at the contact information provided below under "Contact" and we will delete that personal information subject to applicable law and this policy.
4. Data security
The protection of your personal data is important to us. We take appropriate technical and organizational measures and security precautions to prevent unauthorized access, illegal processing and the unauthorized or accidental loss of your personal data.
5. Your right to information
Subject to applicable law, you may (a) obtain information about your personal data processed by us on the Site and (b) request the correction, deletion and blocking of inaccurate personal data or personal data not processed in accordance with applicable law. Please use the contact options listed under "Contact" below to submit a corresponding request.
6. Amendments to this Directive
From time to time we may change our business activities and/or our policies and procedures regarding the processing of personal data. If necessary, we will amend, supplement or replace this policy in such cases, subject to applicable law. In the event of changes to the policy, we will post the replacement version online and change the date of entry into force of this policy indicated at the beginning.
However, to the extent required by applicable law, we may notify you of any changes to this policy in advance and give you an opportunity to object to those changes. If you exercise your right of objection, the changes in relation to your personal data will not take effect, but your ability to use our services may be terminated or restricted. We will expressly inform you of the consequences of an objection or omission to the extent and in the form prescribed by law.
You are welcome to ask questions and make comments about this policy and our privacy practices. Please contact us using the contact options below and we will respond to you as soon as possible:
LSG &Langanke AG